Calle Feliberto
Road Maintenance Association

Minutes of the Calle Feliberto
Road Construction and Maintenance Group
26 June 2007

The meeting for the road construction and maintenance group was convened at 5:45pm.

Attendees:

Ed Debevek
Lee Boothby
Ronald Soskin
Steve Haskin
Brad Larson
Peter Fay
Michael Kem
Roland Jacobs
Marc Meketon
Bonifacio Martinez and Debbie Martinez
Bill Seegel
Doug Bridgers

The following items were covered during the meeting.

(1) Minutes from the last meeting were approved in a motion by Michael, seconded by Roland.

(2)Today’s agenda was reviewed.

(3) Ed’s recommendations for modifications of the RMA bylaws were reviewed. These bylaws apply for both the proposed construction and maintenance agreements.

Discussion of the proposed modifications of the bylaws ensued. A vote was taken by the 12 voting members who were present. Lee motioned the approval of these modifications, Steve seconded. There was a unanimous vote of approval of the changes for the bylaws. It was agreed that all members (including those not present) will receive via email these bylaw changes and be allowed to comment on them.

(4) The fire suppression tanks were discussed. The proposal by Jason Real for the steel tanks ($90K as of 11/2007, and based on also doing more road work) was mentioned. These steel tanks were used. Brad swagged that the steel tanks will last 15 years. Fiberglass, according to Brad, will last much longer. He obtained 3 quotes, but one company could not supply them till December and is no longer being considered. Another company, Darco, is around $74K including delivery. Darco seems to understand fire suppression details better than the other remaining company and hence seems to be the only real choice.

Doug feels that the installation could be done for less than $17K.

These tanks are not rated for being driven over. Some fencing or other barrier should be added to ensure that cars/trucks do not drive over it. They are 55’ x 12’. Bill is meeting next week with an excavator to get a price quote on installation. Darco needs 6-8 weeks for manufacturing, after drawings are approved. Darco also requests a 35% down payment before manufacturing.

There is a question under which fire marshal jurisdiction the road falls into. It was mentioned that Alex Abeyta believes that it’s Arroyo Hondo, but he is not sure whether the agreement between the County of Taos and Arroyo Hondo might have been extended the Taos County jurisdiction past the airport.

Suggestion was to follow the county ordinances, and only contact the fire marshal if the county demands it. A modification to the suggestion was made for use to proceed with Darco, get the manufacturing process going, and meanwhile submit the plans to the county for approval (Ed Mongo?), especially to ensure that we have the right hydrant.

Suggestion was made to ask Jason Real for a better quote, given our information on the fiberglass tanks.

(5) Bill said that we have a verbal statement from Nathan at the county zoning they will administratively approve subdivisions as long as we did the fire suppression and guard rail and put up a bond for the base course of the road. We would then have 5 years to finish the road. Once the variance is approved, we can submit the subdivision. Bill has written the variance request and each member read it; there seems to be general approval on Bill’s wording. While submitting the subdivision, we have 3 months to get the fire suppression and guard rail and bond complete.

Discussion ensued about the payment for the fire suppression. Several members who have already paid for the road and fire suppression want recognition of those payments. It was mentioned that there is a shortfall, so every member will be asked to put in more. The discussion also mentioned that there should be some type of recognition of the time-value of money when accounting for those that have already paid.

Michael suggested that we create a master plan for the payment of the road construction (including fire suppression and guardrail). Then we figure out who is willing to put in immediate money for the fire suppression, and draw up who is overpaying/underpaying and add a time-value of money for it.

Suggestion was that Michael, Ed and Steve work out a proposal for dividing up how much each person should pay.

Peter asked about joint marketing of the land. There seemed to be general agreement that joint marketing is good, and yet another incentive to get the subdivisions approved.

Bill and Doug mentioned that the 2005-08 ordinance says that the first subdividers would be repaid by subsequent subdividers. We (the above) would be considered the first subdividers and hence those that have not paid in would be subsequent subdividers and they would be not be approved by the county until they pay in.

(6) At the conclusion several action items agreed to:

•Brad will continue to pursue bids for the tanks.

•Ed will look for the bid from Jason Real in the box of materials he received from Alex.

•Michael/Ed/Steve will develop a first draft of the strategy for payment.

•Bill will pursue the variance with the county. He will also get estimates for installation of the tanks.

Lee Boothby motioned to adjourned, Ron seconded it, it was voted on unanimously.